Why Buying an IT System? 3 Stupid Mistakes to Avoid
In this article, I will explain the three most important things to do when buying a different IT system, if you want delivery time and budget.
1. As ‘experts from suppliers’
Almost every IT suppliers will be admitted as an ‘expert’ or ‘expert’ or ‘experience’ in your system purchase type – finance, inventory control, warehousing, payroll, medical records or anything.According to this law, claiming expertise, the supplier has a responsibility to use this knowledge to help you. In section 2, I explain the legal assumption, if the vendor claims, financial or human resources system or whatever, then the supplier must know the types of systems are more professional than you. After all, it is they, not you, who are accused of expertise.
So, when determined what kind of system, what you want, you only need to describe your overall business and suppliers of business objectives – and later by scholars to prove that their system will allow you to fulfill your goals. Of course, you must determine what you need. But more to the point you specify you see the operating system, the more you take the suppliers, legal obligations, as an expert, so you can meet your overall objectives. If you overspecify your system, then all right then, rather than the supplier, either.
2. Used as a ’supplier of consultants’
We have seen that in the third section, the law of a place that is very heavy debt as a consultant to sell. If you buy a new IT system, you can and should use it to your advantage. Usually buy a system, organization to fight the request for proposal (RFP), which sent several vendors, who operate a ‘beauty contest’, and select the one they think is best. This is a very stupid way to do something!
Here is a choice. Your invitation to bid, send out, as usual, running a beautiful parade. But when you go to the last 2 or 3 suppliers as possible, do the following. Final offer thousands of pounds every couple of experts for one or two days to send only to check their systems for suggestions to fit your business needs. These two things. First of all, allow them to visit your organization to look in a kimono, which reduces their risk, so they can offer lower prices to fill emergency lower prices. But more importantly, the proposal is a ‘consultant’ supplier status, now you are paying for their views. As mentioned in paragraph 3, of this place for the entire series of new legal obligation to provide the time and budget requirements.
3. Negotiations from the beginning
Another typical situation is that the organization gentle, beauty parades and the final choice of supplier. He then sat down with the vendor to negotiate the final cost and risk sharing. This is also a very stupid way to work. After all, when the suppliers know that they won the bid, they are unlikely to make many concessions in negotiations.
You know from experience of other organizations, will always be with your new system problems – cost and time overruns and the function does not work expectations. Ideally, you do not want to pay for this eventually. So you need to do, from selecting suppliers are starting to contract terms that clearly and risks of the number of suppliers are ready to take will be an important part of the selection process. You must realize that you can choose which system function is lower, if the supplier was willing to risk a larger part. Negotiating the terms of the contract, making the things that happened during the selection process, rather than remain in the end, it was too late to do anything.
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